If you want to compare two columns regardless of how many times they match, you need to use same approach as shown in "using formulas" section, but using different formulas. Click OK to continue and apply your settings.Ĭompare two columns in Excel entirely using formulas.Use the Format button to open Format Cells dialog and chose a background (fill) color. Enter a comparison formula that includes absolute column references (=$B3=$C3).Select Use a formula to determine which cells to format item.Open the Conditional Formatting window by going to HOME > Conditional Formatting > Add New Rule.With this method, you can color (highlight) cells dynamically using the Conditional Formatting feature. Using the highlighting method can help distinguish the outliers better. The EXACT function compares two values and returns a Boolean value, which can be used for the logical test in an IF function.Ĭompare two columns in Excel using highlighting If you need to compare for exact values, use the EXACTfunction. Each takes just a few minutes to set up.A comparison using the equal sign (=) will not be case-sensitive. Click OK.Īny of these techniques will show anyone at a glance which numbers are up or down from the previous year. On the Font tab, select an eight-point font. To turn the text and alignment sideways, open the Format Cells dialog and go to the Alignment tab. The heading in B16 is created by typing in the values 11, 12, 13, and 14 and hitting Alt+Enter after each of the first three values.Use the Marker Color dropdown to apply green and red to the high and low points, respectively. In the Show group, select High Point and Low Point.In the same dropdown, set the Maximum to Same for All Sparklines. For the Minimum value, choose Custom Value, 0, OK. With the sparklines selected, use the Sparkline tab in the ribbon for these changes: On the Insert tab, choose Column from the Sparkline group. This color will show when the condition in Step 5 isnât met, i.e., when thereâs an increase or no change.įor rows 17-19, select the numbers in cells G17:J19. On the Home tab, choose the Fill Color dropdown and choose a light-green color.The cells with a decrease are highlighted in light red. Click OK in each of the three dialog boxes that are open. Click the Format button and the Fill tab, then choose a light-red color.In Format Values Where This Formula Is True, type =C12 Rows 12-14 use traditional conditional formatting that doesnât require a helper cell. Open the Paste dropdown and choose Linked Picture. On the Home tab, choose a green, eight-point font, and align the text left.On the Number tab, choose the Custom category and enter +0% -0% _+_00% into the Type box. With cells G7:I9 selected, press Ctrl+1 to open the Format Cells dialog.In cell G7, enter the formula =C7/B7-1.They also rely on helper cells and a linked picture. In Figures 1 and 2, rows 7-9 communicate the size of the increase or decrease. To eliminate the need for extra width, skip Step 5. Both sets of columns have to be wide enough to accommodate some space, the icon, and the number. Itâs important that the width of the helper cells in columns G:I match the widths of columns B:D. Choose Linked Picture, the last icon in the dropdown list (see Figure 3). On the Home tab, choose the Center icon in the Alignment group to center the cell contents.The 1, 0, and -1 numbers are hidden, but the icon still appears on the left edge. (This setting isnât available in Excel 2007.) Click OK once for each of the two dialog boxes that are open. In the bottom half of the Edit Formatting Rule dialog, choose Show Icon Only.With G2:I4 selected, choose Home, Conditional Formatting, Manage Rules.The icons will appear on the left edge of the cell, and the result of the SIGN function appears on the right edge of the cell. Use Home, Conditional Formatting, Icon Sets, Three Triangles. In the rare case where a number is unchanged, the result is 0. This function shows all decreases as -1 and all increases as 1. In cell G2, enter the formula =SIGN(C2-B2).Follow these steps to set up the icon set: In Figure 2, the helper cells are shown in columns G through I, but you could also put them in columns AX through AZ or somewhere else outside of anyoneâs view. You will use some helper cells to make this work. Itâs essentially a green up indicator, a yellow flat indicator, and a red down indicator. Microsoft added icon sets in Excel 2007, but the set they call Three Triangles debuted in Excel 2010.
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